SecretariesUSA_Forms/Address

•UNITED STATES GOVERNMENT OFFICIALS When the addressee is a woman, substitute madam instead of sir and Ms. instead of Mr. When a title follows the word Mr., substitute the word madam (Madam Justice Hart instead of Mr. Justice Hart).
ADDRESSEE	ENVELOPE AND INSIDE ADDRESS	FORMAL SALUTATION	INFORMAL SALUTATION	FORMAL CLOSE	INFORMAL CLOSE
The President	The President The White House Washington, D.C.	Mr. President:	Dear Mr. President:	Respectfully yours,	Very respectfully yours,
Former President of the United States	The Honorable John S. Hart	Sir:	Dear Mr. Hart:	Respectfully yours,	Very truly yours,
The Vice President of the United States	The Vice President of the United States United States Senate Washington, D.C.	Sir:	Dear Mr. Vice President:	Respectfully,	Very truly yours,
The Chief Justice of the United States Supreme Court	The Chief Justice of the United States The Supreme Court of the United States Washington, D.C.	Sir:	Dear Mr. Chief Justice:	Respectfully,	Very truly yours,
Associate Justice of the United States Supreme Court	Madam Justice Hart The Supreme Court of the United States Washington, D.C.	Madam:	Dear Madam Justice:	Very truly yours,	Sincerely yours,
The Speaker of the House of Representatives	The Honorable Speaker of the House of Representatives Washington, D.C.	Sir:	Dear Mr. Speaker:	Very truly yours,	Sincerely yours,
The Attorney General	The Honorable John S. Hart The Attorney General Washington, D.C.	Sir:	Dear Mr. Attorney General:	Very truly yours,	Sincerely yours,
Cabinet Officer	The Honorable Jane S. Hart Secretary of State Washington, D.C.	Madam:	Dear Madam Secretary:	Very truly yours,	Sincerely yours,
Under Secretary of a Department	The Honorable Jane S. Hart Under Secretary of Labor Washington, D.C.	Dear Ms. Hart:	Dear Ms. Hart:	Very truly yours,	Sincerely yours,
Senator of the United States	The Honorable Jane S. Hart United States Senate Washington, D.C.	Madam:	Dear Senator Hart:	Very truly yours,	Sincerely yours,
Representative of the United States	The Honorable John S. Hart United States House of Representatives Washington, D.C.	Dear Sir:	Dear Representative Hart:	Very truly yours,	Sincerely yours,
Postmaster General	The Honorable John S. Hart The Postmaster General Washington, D.C.	Sir:	Dear Postmaster General:	Very truly yours,	Sincerely yours,
Director or Head of Federal Office, Agency, Commission, Organization, etc.	The Honorable Jane S. Hart Director, Central Intelligence Agency Washington, D.C.	Dear Ms. Hart:	Dear Ms. Hart:	Very truly yours,	Sincerely yours,
•STATE AND LOCAL GOVERNMENT OFFICIALS
ADDRESSEE	ENVELOPE AND INSIDE ADDRESS	FORMAL SALUTATION	INFORMAL SALUTATION	FORMAL CLOSE	INFORMAL CLOSE
Governor of a State or Territory	The Honorable John S. Hart Governor of Georgia	Sir:	Dear Governor Hart:	Respectfully yours,	Very Sincerely yours,
Lieutenant Governor	The Honorable John S. Hart Lieutenant Governor of Kansas	Sir:	Dear Mr. Hart:	Respectfully yours,	Sincerely yours,
Secretary of State	The Honorable Jane S. Hart Secretary of State of Idaho	Madam:	Dear Madam Secretary:	Very truly yours,	Sincerely yours,
Senator, State	The Honorable John S. Hart The Senate of Texas	Sir:	Dear Senator Hart:	Very truly yours,	Sincerely yours,
Representative, State	The Honorable John S. Hart House of Representatives	Sir:	Dear Mr. Hart:	Very truly yours,	Sincerely yours,
Attorney General	The Honorable John S. Hart Attorney General of Iowa	Sir:	Dear Mr. Attorney General:	Very truly yours,	Sincerely yours,
Mayor of a City	The Honorable Jane S. Hart Mayor of New York City	Dear Madam:	Dear Mayor Hart:	Very truly yours,	Sincerely yours,
•UNITED STATES DIPLOMATIC REPRESENTATIVES
American Ambassador	The Honorable Jane S. Hart American Ambassador London, England or if in Central or South America The Ambassador of the United States of America	Madam:	Dear Madam Ambassador:	Very truly yours,	Sincerely yours,
Foreign Ambassador in the United States	His Excellency John S. Hart Ambassador of France Washington, D.C. or if from Great Britain His Excellency The Right Honorable John S. Hart British Ambassador	Excellency:	Dear Mr. Ambassador:	Respectfully yours,	Sincerely yours,
•THE UNITED NATIONS
Secretary-General	His Excellency John S. Hart Secretary General of the United Nations	Excellency:	Dear Mr. Secretary- General:	Respectfully,	Very truly yours,
•.THE ARMED FORCES
ADDRESSEE	ENVELOPE AND INSIDE ADDRESS	FORMAL SALUTATION	INFORMAL SALUTATION	FORMAL CLOSE	INFORMAL CLOSE
General Lieutenant General Major General Brigadier General Admiral Vice Admiral Rear Admiral	Major General John S. Hart, USAF Vice Admiral John S. Hart, USN	Sir:	Always use primary rank only Dear General Hart: (not Dear Major General Hart:) Dear Admiral Hart: (not Dear Vice Admiral Hart:)	Very truly yours,	Sincerely yours,
Colonel Lieutenant Colonel Commodore Captain Commander Airman Corporal First Lieutenant Second Lieutenant Major Master Sergeant Midshipman Private Seaman Specialist	First Lieutenant John S. Hart, USMC	Always use primary rank only Dear Lieutenant Hart: (not Dear First Lieutenant Hart:)	Always use primary rank only Dear Lieutenant Hart: (not Dear First Lieutenant Hart:)	Very truly yours,	Sincerely yours,
Lt. Commander Lieutenant Lieutenant (jg) Ensign Petty Officer Chief Petty Officer Warrant Officer	Lieutenant Commander John S. Hart, USCG	Dear Mr. Hart:	Dear Mr. Hart:	Very truly yours,	Sincerely yours,
Chaplain in the U.S. Army	Chaplain John S. Hart, Captain, USA	Dear Chaplain Hart:	Dear Chaplain Hart:	Very truly yours,	Sincerely yours,
Cadet	Cadet John S. Hart United States Military Academy	Dear Mr. Hart:	Dear Mr. Hart:	Very truly yours,	Sincerely yours,
• CHURCH DIGNITARIES / CATHOLIC FAITH
ADDRESSEE	ENVELOPE AND INSIDE ADDRESS	FORMAL SALUTATION	INFORMAL SALUTATION	FORMAL CLOSE	INFORMAL CLOSE
The Pope	His Holiness Pope John Paul II	Your Holiness:	Most Holy Father:	Respectfully,	Respectfully,
Cardinal in the United States	His Eminence John Cardinal Hart	Your Eminence:	Dear Cardinal Hart:	Respectfully yours,	Respectfully,
Archbishop in the United States	The Most Reverend John S. Hart Archbishop of Miami	Your Excellency:	Dear Archbishop Hart:	Respectfully yours,	Respectfully,
Monsignor	The Right Reverend Monsignor John S. Hart	Dear Monsignor Hart:	Dear Monsignor Hart:	Respectfully yours,	Sincerely yours,
Priest	The Reverend John S. Hart	Dear Father Hart:	Dear Father:	Respectfully,	Sincerely yours,
Mother Superior of a Sisterhood	The Reverend Mother Superior, S.C.	Reverend Mother:	Dear Reverend Mother:	Respectfully,	Sincerely yours,
Sister	Sister Mary Magdelena, S.C.	Dear Sister Mary Magdelena:	Dear Sister:	Respectfully,	Sincerely yours,
•CHURCH DIGNITARIES / JEWISH FAITH
Rabbi	Rabbi John S. Hart or with doctor's degree Rabbi John S. Hart, D.D.	Dear Rabbi Hart: Dear Dr. Hart:	Dear Rabbi Hart: Dear Dr. Hart:	Respectfully, Respectfully,	Sincerely yours, Sincerely yours,
•CHURCH DIGNITARIES / EPISCOPAL FAITH
Bishop	The Right Reverend John S. Hart Bishop of New York	Right Reverend Sir:	Dear Bishop Hart:	Respectfully yours,	Sincerely yours,
•CHURCH DIGNITARIES / PROTESTANT FAITH
Clergyman	The Reverend John S. Hart or with doctor's degree The Reverend Dr. John S. Hart	Dear Sir: Dear Dr. Hart:	Dear Mr. Hart: Dear Dr. Hart:	Very truly yours, Very truly yours,	Sincerely yours, Sincerely yours,
•COLLEGE AND UNIVERSITY OFFICIALS
ADDRESSEE	ENVELOPE AND INSIDE ADDRESS	FORMAL SALUTATION	INFORMAL SALUTATION	FORMAL CLOSE	INFORMAL CLOSE
President	President Jane S. Hart or with doctor's degree Dr. Jane S. Hart	Dear President Hart: Dear Dr. Hart:	Dear President Hart: Dear Dr. Hart:	Very truly yours, Very truly yours,	Sincerely yours, Sincerely yours,
Dean	Dean Jane S. Hart	Dear Dean Hart:	Dear Dean Hart:	Very truly yours,	Sincerely yours,
Professor	Professor John S. Hart or with doctor's degree Dr. John S. Hart	Dear Professor Hart: Dear Dr. Hart:	Dear Professor Hart: Dear Dr. Hart:	Very truly yours, Very truly yours,	Sincerely yours, Sincerely yours,
•PROFESSIONAL TITLES
certified public accountant	Jane S. Hart, C.P.A.	Dear Ms. Hart:	Dear Ms. Hart:	Very truly yours,	Sincerely yours,
dentist	John S. Hart, D.D.S. (or D.M.D.) (office address) or Dr. John S. Hart (home address)	Dear Dr. Hart:	Dear Dr. Hart:	Very truly yours,	Sincerely yours,
veterinarian	Jane S. Hart, D.V.M. (office address) or Dr. Jane S. Hart (home address)	Dear Dr. Hart:	Dear Dr. Hart:	Very truly yours,	Sincerely yours,
attorney	Mr. John S. Hart Attorney-at-Law or John S. Hart, Esq.	Dear Mr. Hart:	Dear Mr. Hart:	Very truly yours,	Sincerely yours,
physician	Jane S. Hart, M.D. (office address) or Dr. Jane S. Hart (home address)	Dear Dr. Hart:	Dear Dr. Hart:	Very truly yours,	Sincerely yours,
doctor of philosophy (doctoral degree)	Jane S. Hart, Ph.D. (office address) or Dr. Jane S. Hart (home address)	Dear Dr. Hart:	Dear Dr. Hart:	Very truly yours,	Sincerely yours,

"You can't build a reputation on what you're going to do."

Henry Ford

Secretaries USA copyright 2001 - 2007

•UNITED STATES GOVERNMENT OFFICIALS When the addressee is a woman, substitute madam instead of sir and Ms. instead of Mr. When a title follows the word Mr., substitute the word madam (Madam Justice Hart instead of Mr. Justice Hart).

•UNITED STATES GOVERNMENT OFFICIALS

When the addressee is a woman, substitute madam instead of sir and Ms. instead of Mr. When a title follows the word Mr., substitute the word madam (Madam Justice Hart instead of Mr. Justice Hart).